Data Protection & Privacy Policy
Data Protection Policy
We will only collect data that is necessary for you to carry out our obligations under your tenancy agreement. E.g your details and the details of any contractors we use.
If we are ever under a statutory legal obligation to do something which requires us to handle personal data to enable you to do so. E.g. immigration and right to rent checks and assisting councils with benefit investigations..
We are acting in our own legitimate interests - or those of a third party. In which case we will conduct a check to make sure these legitimate interests are not outweighed byyou’re your interests or rights.
We will not collect or retain special category data unless that personal information has an impact on the tenancy.
We will process any data that we do retain fairly. This means that we will:
· use the data in a way you would reasonably expect
· think about the way we use the data and whether or not it would have an adverse effect on the you.
· Only use the data in accordance with our privacy notice
· Only use data that we actually need
· Keep all information up to date and either correct or erase any inaccurate information
· Only keep data as long as necessary for the purposes for which it was collected
All the data that we do collect will be safely stored and will be proteced against unauthorised processing, accidental loss destruction or damage.
Data Retention Schedule
If you are unsuccessful in you tenancy application or do not take up the offer of a tenancy we will erase all of your information within 3 months of the decision not to grant or take up the tenancy.
If you become a tenant we will erase any financial information 6 years after the end of the tenancy if we are owed any money, if we are not we will delete it when we have dealt with your deposit. Information collected to assess your right to rent will be erased 12 months after you leave the property.